Social Media Policy At Sealmatic

Most of the employees are likely to use one or more social platforms. Any social post not aligning with the Company’s policies, originating from employee’s personal accounts can be a potential risk for the Company (e.g. if any employee shares sensitive information). And, more importantly, using social media at work can affect productivity and focus.

Sealmatic’s social media policies are formal frameworks established by the Company to regulate how its employees conduct themselves online, both on personal accounts and when representing the organisation. These policies aim to protect brand reputation, ensure regulatory compliance, and safeguard sensitive data.

This policy details the company’s viewpoint on employee participation in social media platforms. The company strongly believes that its employees are the true representatives of its image and reputation and it is imperative to specify guidelines on participation in such media.

This policy provides guidance for participation in online social networking sites, interactive forums, blogs, wikis, chat rooms, podcasts, video aggregation platforms or any other kind of social media platforms in social media whether on behalf of the Company or otherwise.

This policy will continually evolve as new technologies and social media tools emerge and shall continue to apply even if upon resignation, retirement or cessation of employment contract with Sealmatic.

This policy applies to all individuals worldwide working for the Company at all levels and grades, including directors, senior executives, officers, employees (whether permanent, fixed-term or temporary), consultants, contractors, trainees, seconded staff, casual workers, volunteers, interns, agents, or any other person associated with the Company.

The Company believes that its employees carry the image and reputation of Sealmatic. Since social media and other communication means that are available to the public must be handled and participated with care and thought.

The following principles apply to the use of social media on behalf of the Company as well as personal use of social media.

At Sealmatic, we take great pride in our team and the professional environment we have built together with our employees. While there can be a few instances of employee’s social media profile being updated with "Open to Work" status while still actively employed at Sealmatic. (We would like to give the benefit of doubt to the concerned employee and consider this to be an oversight or an outdated post).

While we respect employee’s personal digital presence, we want to remind employees that maintaining an active "Open to Work" status on public platforms like LinkedIn etc while still actively employed at Sealmatic can lead to professional misunderstandings with customers, partners, and colleagues.

Although Sealmatic does not prohibit employees from discreetly seeking external opportunities, the Company strictly forbids the use of 'Open to Work' features on any social media platform for the duration of an employee's tenure, particularly when their profile displays their current employment with Sealmatic.

To ensure we maintain a unified professional front, we ask employees:

• Review your public job status: Ensure your profile accurately reflects your current role with Sealmatic without indicating active job seeking.
• Consult our Social Media Policy: Revisit Company’s guidelines on representing the Company online to ensure all public-facing information aligns with Sealmatic’s values.
• Discuss concerns internally: If you have questions about your role or career growth, we encourage you to speak directly with your immediate manager or HR.

Please be advised that displaying an 'Open to Work' status on any digital platform while your profile indicates you are employed at Sealmatic may lead to disciplinary action. Employees must ensure their social media profiles accurately reflect their current employment status.

Sealmatic’s social media policy defines how employees can represent themselves and the brand online. These policies protect Sealmatic's reputation and IP while ensuring legal compliance. Violations can lead to disciplinary actions, including warnings, suspension, or termination.

To regulate employee use of social media in a manner that:

• Safeguards the Company’s reputation and goodwill;
• Protects confidential information, intellectual property, and customer relationships;
• Maintains compliance with Indian laws; and
• Preserves workplace productivity and professional conduct.

This Policy applies to:

• All employees, interns, contractors, and consultants;
• All forms of social media (e.g., Facebook, Twitter/X, LinkedIn, Instagram, GitHub, YouTube, Reddit, forums, blogs, messaging platforms);
• Both official and personal accounts where Company-related matters may be discussed or implied.

Acceptable:

• Sharing public press releases or marketing content approved by the Company;
• Professional networking and participation in industry discussions without disclosing confidential information;
• Positive engagement that aligns with Company values.

Unacceptable:

• Disclosing non-public product details, source code, algorithms, or designs;
• Making defamatory, derogatory, false, or misleading statements about the Company, its
• employees, customers, vendors, or competitors;
• Engaging in online harassment, hate speech, discriminatory remarks, or political/religious
• controversies linked to the Company;
• Posting obscene, indecent, or offensive content;
• Using Company resources to post personal content during working hours, except within reasonable personal use limits.

• Bound by NDA and applicable laws (IT Act, Copyright Act, Trade Marks Act).
• Prohibited from uploading or sharing Company-owned intellectual property (source code, documents, creative works, branding) without written approval.
• Any IP created in the course of employment belongs to the Company.

• Do not represent personal opinions as Company positions.
• When discussing work-related topics in a personal capacity, include a disclaimer: “Views expressed are my own and do not represent those of [Company Name].”
• Use of Company logo, name, or tagline requires prior authorisation.

• Maintain professionalism in all online communications.
• Avoid personal attacks, aggressive debates, or conduct that may harm relationships with customers or colleagues.
• Report any online content or interaction that may harm the Company to HR or Legal immediately.

• Prohibition of personal social media use during working hours.
• Do not allow personal online activity to affect productivity or team collaboration.

Certain social media activity may amount to criminal offences under Indian laws (including but not limited to IT Act, IPC, Copyright Act, Trade Marks Act). The Company reserves the right to initiate legal proceedings, including lodging complaints with law enforcement agencies, in addition to internal disciplinary measures.

Violations may lead to:

• Verbal/written warning;
• Suspension or loss of privileges;
• Termination for cause;
• Civil suits for damages;
• Criminal complaints.

• The Company may monitor publicly available online content for compliance.

• Employees must promptly report suspected policy breaches to HR or the Legal Department.
• Reports will be investigated fairly, confidentially, and in accordance with due process.

As a condition of employment, all employees are deemed to have read, understood, and agreed to this policy upon accepting their offer of employment.